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Exporting Outlook items to a PST file
- To export Outlook items to a PST file, follow these steps:
- Select the File tab at the top of the Outlook ribbon.
- Click on Open & Export, then select Import/Export.
- Choose the Export to a file option.
- Select Outlook Data File (PST) and click Next.
Viewing the Outlook Archive folder
- To view the Outlook Archive folder, follow these steps:
- In the folder list, locate the Archive folder.
- Select Normal from the View menu.
- Choose Folder Pane to display the folder list.
Saving emails to an external hard disk
- To save emails to an external hard disk, follow these steps:
- Open the email you want to save.
- Click on the File tab in the top-left menu.
- Select Save As and choose the external hard disk or USB drive where you want to save the message.
- Choose the folder to save the email in and click Save.
How to keep my emails?
- To save an email, left-click on its preview.
- Then, access the File menu, select Save As, and choose the folder on your desktop where you want to save it.
How to backup Gmail emails?
- To backup Gmail emails, follow these steps:
- Read the email titled "Your Google data archive is ready".
- Provide your Gmail account password when prompted.
- In the email, click on the "Download archive" link.
Transferring Outlook data from one computer to another
- You can use the following steps to transfer Outlook data from one computer to another:
- Step 1: Find the PST file on your computer by opening Outlook and going to "Settings".
- Step 2: Copy the .pst file to a USB drive.
- Step 3: On the new computer, use Outlook to transfer and import the PST file.
Automatically moving emails to a folder
- To move all emails based on the sender, select the email and click on Rules.
- In the Rules and Alerts dialog box, choose a folder to move the sender’s emails to.
How to remove all emails from Gmail?
- To export all emails from Gmail, follow these steps:
- Choose Delivery Method as an option to add to Drive.
- Click on Create Export.
- You will receive an email where you can choose View in Drive.
- The data will be organized by product in the displayed folder.
- Finally, select Download to start the data download.
How to move Outlook files?
- In another version of Outlook, follow these steps:
- Turn on Outlook.
- Choose Import and Export from the File menu.
- Choose Export to a file and click Next.
- Select Personal Folder File (.pst).
- Choose the folder where you want to export the PST file and click Next.
How to automatically move email messages to an Outlook folder?
- In an email folder, such as the Inbox, right-click on the message and select Rules.
- Choose from the options provided. Outlook will automatically suggest a rule based on the sender and recipient.
- Select Create Rule to see additional options.