To manage emails on multiple devices, the best protocol to use is IMAP (Internet Message Access Protocol). It is recommended as the default mode by all popular programs. With this in mind, what is the difference between POP and IMAP?
POP (Post Office Protocol) downloads the contents from the mail server, which is designed for receiving and sending emails, and saves them on the device without subsequently synchronizing between the server and the device. On the other hand, IMAP works through direct communication with the server.
Finding the IMAP Server
To find the IMAP server in Outlook, follow these steps:
- Select File.
- Go to Account Settings and choose Account Settings.
- Double-click on the desired HubSpot account in the email tab.
- The incoming mail server (IMAP) and outgoing mail server (SMTP) names will be displayed in the server information.
How Does IMAP Access Work?
To enable IMAP access on Gmail, follow these steps:
- Go to the Forwarding and POP/IMAP tab on the displayed page.
- Enter the IMAP Access section and click on "Enable IMAP".
- Finally, select the "Save Changes" button at the bottom of the screen to save the settings.
Configuring IMAP on iPhone
To configure the IMAP protocol on an iPhone or iPad, follow these steps:
- Select the Settings icon.
- Select the Account and Password.
- Click on Add Account.
- Choose Other.
- Fill in the required fields with your email address and password, then click Next.
Checking Email Server Settings
To find the email server settings using Gmail:
- The IMAP server for incoming mail is imap.gmail.com.
- IMAP protocol: 993.
- SSL is required: Yes.
- Encryption method used: TLS.
- The name is: your own name.
- Username and email address: the email address you provided.
- The password is: the password you used for your Google account.
Configuring POP3 Email Address
To configure a POP3 email address, follow these steps:
- In the Username field, enter your full email address and the relevant password.
- Enter the server name pop.mail.hostpoint.ch in the POP3 Server field.
- In the Security Type section, choose "SSL/TLS (accept all certificates)". The port will be automatically set to 995.
What is a POP3 Account?
While SMTP is responsible for sending, POP reads email messages (also in the POP3 version). Incoming messages must be downloaded to the computer to be viewed with this solution. How does POP3 work? The Post Office Protocol (POP) is a standard protocol for receiving email messages over the Internet. It is a simple and well-supported protocol used to communicate between the email client and the server. The third variant of this protocol, known as POP3, is the most widely used. With this in mind, how can you find the server name? Open the Windows command prompt, type "hostname", and click Enter. The result is the "virtual name" of your computer.
Finding the IMAP Server for Gmail
To find the IMAP server for Gmail, follow these steps:
- Open Gmail on your computer after verifying that IMAP is active.
- Click on Settings in the top right corner. Discover all settings.
- Select the Forwarding and POP/IMAP tab.
- Select Enable IMAP in the IMAP Access section.
- Select Save Changes.
Configuring Outgoing Mail Server on iPhone
Configuring the SMTP on the iPhone is straightforward. First, go to Settings and find Mail, Contacts, Calendars. Then, choose the account from which you want to send messages or add a new one. Now, select Outgoing Mail Server. Click on "Add Server…". A window will appear where you should enter the required data. You will have successfully configured the outgoing mail server on your iPhone if you follow these steps.
What are Email Servers?
A computer connected to the internet is known as an email server.
What are the Types of IMAP or POP3 Accounts?
POP3 was developed for use on a single client or PC, while IMAP was developed for the use of the same email on multiple devices. In fact, IMAP configuration is recommended if you use your email box on multiple devices, such as computers, tablets, and smartphones.